T’s and C’s

Clients accept that Photography of the event is at the sole artistic discretion of the Photographer.

Client acknowledges that the photographer is a “photojournalistic” photographer and adheres to the said style.  No shots throughout the day are guaranteed (such as, but not limited to, formals, first kiss, bouquet toss, etc.).  Client acknowledges that the photographer(s) is using their artistic discretion to create photographs as the photographer sees fit.  Photographer will be present on event day for the time agreed and it is up to the photographer when enough images have been captured. Digital photos will be mailed within two months of event date on DVD.

Use of Images: Images are strictly produced for the client’s private home use only.  Client assumes all liability for any form of copyright infringement. All copyrights, as well as originals, be they negatives or digital, remain the sole property of the Photographer.

Grant of Rights: The Client is obtaining prints and digital images for personal use only including non-commercial web sites, and shall not sell said prints or authorize any reproductions thereof by parties other than the Supplier.  If any of the Supplier’s images are published (on the web or any other media), proper photo credit such as “© Photo by www.richardandhannah.com” is required.  If Client is obtaining a print for newspaper announcement of the wedding, the Supplier authorizes Client to reproduce the print in the above manner.

Expenses:  Client agrees to reimburse the Supplier for all reasonable expenses incurred in creating the Images, provided that such expenses shall be itemized and supported by invoices.  Client is responsible for all Out-of-Pocket Expenses such as parking, entry, toll and other expenses directly related to the photographic assignment.  Such expenses will be billed as it becomes available.

Payment:  Client agrees to pay the Supplier £500 minimum reservation fee upon the signing of this Agreement.  Client agrees to pay the Supplier the remaining balance one week before day of photography services (day of event).  Upon signature, the Supplier reserves the time and date agreed upon. For this reason, all reservation fees are non-refundable, even if the wedding date is changed or canceled for any reason.  There shall be NO refund of any payment made.  Client is aware that the photographer is blocking off the particular date in question therefore turning away any other potential work on that date therefore there is no cancellation and no refund is permitted.  If final payment is not received, we will not be expected to attend said event.  Additional custom orders (reprints, enlargements, albums) must be paid in full at the time of order. If additional hours are worked, products will not be delivered until payment for those products is received in full.

Post-production costs: Requests for changes to the final Images will be subject to an editing surcharge of £100.00 per hour.

Miscellany: This Agreement shall be governed by the laws of the United Kingdom.

Liability:  The Supplier and any of his agents or third party associates will not be liable in the unlikely event that a problem arises, whether due to lateness, no show, accident, neglect, human error, loss of materials, acts of god, equipment or other failures.  The Supplier is not responsible for loss of, or interference with, the photography due to restrictions on the location, including but not limited to, interference from surrounding devices, access limitations, flash restrictions, and the like.  This limitation on liability shall also apply in the event that photographic materials are damaged in processing (film and digital), lost through camera malfunction, lost in the mail, fire or otherwise lost or damaged without fault on the part of the Photographer.  Client understands the unpredictable and non-posed nature of photojournalism (assumption of risk) and waives any right to any civil action due to missed or lost photographs (including but not limited to unintentional infliction of emotional distress and negligence).  In the event the Supplier fails to perform for any other reason, the Supplier‘s liability is limited solely to the return of all payments received from the Client under this Agreement.

Warranty and Indemnity:  The Supplier warrants and represents that he or she is the sole creator of the Images and owns all rights granted under this Agreement, that the Images are an original creation (except for materials obtained with the written permission of others or materials from the public domain), that the Images do not infringe any other person’s copyrights or rights of literary property, nor do they violate the rights of privacy of, or libel, other persons. The Client agrees to indemnify and hold harmless the Supplier against any claims, judgments, court costs, attorney’s fees, and other expenses arising from any alleged or actual breach of this warranty.

Permissions to Photograph: It is the sole responsibility of the Client to secure permission of the church, synagogue or other venue of the wedding for the Supplier to photograph the ceremony/event.  The Client shall insure the placement of the bridal party, the officiant(s) and the altar decorations so as to not obscure the view of the bride and groom.  The Supplier will abide by the rules of the church/synagogue in regards to camera placement at the ceremony.

Final Photo Product: The Supplier makes no guarantee, either expressed or implied, in regard to the quality of the Images, because they are subjective and in addition, may be influenced by many factors beyond the control of the Supplier, especially during live or unstaged events such as weddings.  It is also understood that the Client is hiring the Supplier for his technical and artistic expertise and, therefore, the Supplier reserves the right to edit the Images as he sees fit.  The Supplier does not guarantee that everyone involved in the event will be photographed or will be included in the final Images.  Client is aware that color dyes in photography may fade or discolor over time due to the inherent qualities of dyes, and Client releases Supplier from any liability for any claims whatsoever based upon fading or discoloration due to such inherent qualities.  It is recommended to place the photo and album in a dry, cool, shade area and never in direct sunlight in order to maximize the archive life.  Client is aware that digital files may be corrupted due to inherent media deficiencies and random interference.

Event Food Service: It is clients’ option to provide the photographer and his assistant(s) a meal for events of 5 hours or longer. If no meal is provided, it is understood that the photographer and his assistant(s) will leave the event for one hour to purchase a meal. The Supplier is not responsible for any photos that may be missed while obtaining a meal.

Model Release: The signing of this agreement by the Clients constitutes a commercial model release by the Clients to the Supplier. The Supplier will have the right to make reproductions include but not limited to website, portfolio samples, self-promotion, magazine editorial use, advertisement/marketing and professional competition without further release. The Supplier will not make reproductions for other commercial use without first obtaining the written permission of the Clients.

Photographer Substitution: The Supplier may substitute another photographer to take the photographs in the event of Supplier’s illness or of scheduling conflicts.  In the event of such substitution, Supplier warrants that the photographer taking the photographs shall be a competent professional.

Wedding Coordinator/Planner: Due to the nature of typical wedding day and varieties of events taking place in several locations, the photographer will frequently move, change and secure his equipment throughout the day.  It is likely that the photographer is not in the proximity as the couple, therefore, is not aware what is about to be taken place.  It is the responsible of the wedding coordinator/planner to inform the photographer when the next major event is about to take place.  For example, starting of ceremony, first dance, cake cutting, toss of bouquet…etc.  In addition, designated person shall be responsible in organizing and tracking all posed photos that are required.  The photographer is there to take photos of all groups in front of him but cannot be responsible in organizing and tracking all the groups.

Weather Changes: Weather permitting, the wedding photographs will be taken as agreed. In the event of rain or snow or any form of weather disturbance, the photographers will make the necessary changes in the photographic session and will not be responsible for any disappointment caused by the weather. However, the photographer with the co-operation of the client will do his best to produce coverage of the wedding within the time allocated to him.

Leave a Reply

You must be logged in to post a comment.